The Project Management Office (PMO) leads and manages the portfolio of key IT and business process improvement projects assigned to the office. The office is responsible for selecting, managing and optimizing project resource investments to ensure that projects are aligned with A&FS strategic goals. PMO staff work in partnership with functional, technical and training divisions to form cohesive teams to achieve project objectives. PMO supports the successful management of IT projects through application of leading project management practices and supporting business systems process improvement.
Below are a few examples of our projects:
- Supplier Information Management - Coming in late Spring 2018
SaaS implementation will provide intermediary between our suppliers and our financial systems. The supplier portal onboarding tool will allow suppliers to enter and update their own information. In addition, self-serve invoice tracking will enable suppliers to directly monitor status of invoices submitted to UC Davis. The combinations of features will offload management and inquiry response effort from UC Davis while providing more accurate and timely information reducing turnaround time to activate supplier records and streamlining business processes.
- AggieShip - Coming in late Summer 2018
This implementation will bring multicarrier shipping solution to campus allowing users to compare prices and services of FedEx, UPS, DHL, regional carriers, local courier and internal campus delivery services for documents and packages being shipped to and from UC departments, from individual students, faculty and staff members, as well as between vendors or partners on behalf of the campus for university business. It will aid in optimizing shipping costs, provide greater visibility of domestic shipments, and help meet strict regulatory compliance for international shipments.
- AggieDocs - launched summer 2017
AggieDocs is a content services platform replacing heritage document management system with current generation capability. AggieDocs amplifies traditional content management functionality with cohesive forms, workflow, and application integration technologies enabling solutions that significantly reduce the friction inherent in transactions that involve people, documents, and data to create faster, easier, more convenient, and secure processes. As part of initial onboarding wave, UCDH AP has leveraged forms and reporting to gain visibility and implement business process improvements for reconciliation of invoices and blanket POs. Similarly, central HR and Shared Services Center are benefiting from digital integration of established business processes avoiding exchange and management of physical documents.
- AggieBudget pilot - launched summer 2017
In partnership with BIA and early adopter units, AdminIT successfully deployed new service enabling university budget planning offices to realize greater efficiency, consistency, and transparency in annual budget planning process. AggieBudget automates a number of existing processes allowing budget planning and tracking efforts to have a strategic focus with less need for manual technical work while simultaneously establishing visibility into plans and outcomes. Watch for more updates as full campus rollout is scheduled for spring of 2018!