Admin IT Projects

AdminIT Projects

AggieFacilities: Mobile Services, FieldFLEXCurrently in Pilot

Implement FieldFLEX to allow technicians to perform facilities operations, including task updates and hours worked reporting, in the field using their responsive devices, such as mobile phones and tablets.

Supplier Information Management Coming in late Spring 2018
SaaS implementation will provide intermediary between our suppliers and our financial systems. The supplier portal onboarding tool will allow suppliers to enter and update their own information.  In addition, self-serve invoice tracking will enable suppliers to directly monitor status of invoices submitted to UC Davis. The combinations of features will offload management and inquiry response effort from UC Davis while providing more accurate and timely information reducing turnaround time to activate supplier records and streamlining business processes.

AggieShip - Coming in late Summer 2018
This implementation will bring multicarrier shipping solution to campus allowing users to compare prices and services of FedEx, UPS, DHL, regional carriers, local courier and internal campus delivery services for documents and packages being shipped to and from UC departments, from individual students, faculty and staff members, as well as between vendors or partners on behalf of the campus for university business. It will aid in optimizing shipping costs, provide greater visibility of domestic shipments, and help meet strict regulatory compliance for international shipments.

UCPath Project – Coming March 2019
UCPath is a systemwide initiative to align human resource, academic personnel, benefits and payroll services for more than 200,000 University of California employees. We are changing the way we do business with upgraded technology, standardized processes and shared services. Together, we are strengthening our foundation, achieving administrative excellence and preparing for future growth.  For additional information, visit the UCPath site.

CashNet: Cashering System – Implementation planning underway
Implement CashNet/Blackboard Transact as the replacement cashiering system at the Campus and Medical Center Cashiers’ Offices. CashNet integrates with Banner integration to provide real-time balance information to students. The new system will also integrate with Kuali Financials replacing the Cash Receipt document for Campus.

Projects Completed

Kuali Contracts & Grants Billinglaunched spring 2018
Kuali Contracts & Grants Billing module will automate the process of invoicing sponsoring agencies for grant and contract expenditures. Automating the invoicing and posting processes will increase our accuracy and efficiency.

AggieDesktop
Launched Aggie Desktop, an academic and administrative partnership to re-engineer workstation imaging, deployment, patching and management as a shared enterprise service for the campus. 

AggieDocs - launched summer 2017
AggieDocs is a content services platform replacing heritage document management system with current generation capability. AggieDocs amplifies traditional content management functionality with cohesive forms, workflow, and application integration technologies enabling solutions that significantly reduce the friction inherent in transactions that involve people, documents, and data to create faster, easier, more convenient, and secure processes. As part of initial onboarding wave, UCDH AP has leveraged forms and reporting to gain visibility and implement business process improvements for reconciliation of invoices and blanket POs. Similarly, central HR and Shared Services Center are benefiting from digital integration of established business processes avoiding exchange and management of physical documents.

UC Davis DocuSign pilot - launched summer 2017
AdminIT played an integral role in successful fielding of DocuSign and onboarding of pilot departments.  Included were Real Estate Services lease agreements resulting in streamlined processes and increased throughput, and EH&S which leveraged a combination of DocuSign and AggieDocs to fully automate compliance process for Injury and Illness Prevention Program (IIPP).

AggieBudget pilot - launched summer 2017
In partnership with BIA and early adopter units, AdminIT successfully deployed new service enabling university budget planning offices to realize greater efficiency, consistency, and transparency in annual budget planning process. AggieBudget automates a number of existing processes allowing budget planning and tracking efforts to have a strategic focus with less need for manual technical work while simultaneously establishing visibility into plans and outcomes. Watch for more updates as full campus rollout is scheduled for spring of 2018!