How to Secure Print

printer

Overview

Some departmental Canon, Xerox, and Ricoh printer/copiers support secure printing. When secure print jobs are sent to a printer, the job is not printed on the printer immediately; the user must go to the copier and enter a PIN or Passcode to process the print job. Follow this guide to send and retrieve Secure Print jobs on a Xerox, Canon, or Rioch printer/copier.

Send a Secure Print Job

  1. In your Printer dialogue window, select the Xerox or Canon printer that supports Secure Printing.
  2. Click Printer Properties or Properties, depending on where you are initiating the print job
    Examples:
    Secure Print Example from Word
    Secure Print Example from Firefox
     
  3. For Xerox printers, perform the following:
    1. Change the Job Type to Secure Print...
      Secure Print Xerox Job Type
       
    2. Enter in your personal Passcode. This Passcode is created by you and is used to retrieve the Secure Print job from the printer
      Secure Print Xerox Passcode
       
    3. Confirm your Passcode
    4. Click OK
    5. Click OK
      Secure Print Xerox Click OK
       
    6. Click OK or Print to send the Secure Print Job to the printer
       
  4. For Canon printers, perform the following:
    1. Change Output method to Secured Print
      Secure Print Canon Output Method
       
    2. If this is the first time you have used secure printing, click Yes to enter your PIN of your choosing. If you have used secure printing before, you may click No, to use the stored PIN from last time. You may also click Yes to enter in a new pin
      Secure Print Canon Set User Info
       
    3. In this window, enter your personal PIN and click OK or just click OK to use your stored PIN. You can leave the User Name field as is.
      Secure Print Canon Enter PIN
       
    4. Click OK
      Secure Print Canon Click OK
       
    5. Click OK or Print to send the Secure Print Job to the printer
       
  5. For Ricoh printers, perform the following:
    1. Change the Job Type to Locked Print...
      Secure Print Ricoh Joe Type
       
    2. Click Details
      Secure Print Ricoh Details
       
    3. Enter in your personal User ID and Password. This User ID and Password is created by you and is used to retrieve the Secure Print job from the printer
      Secure Print Ricoh PIN
       
    4. Click OK
    5. Click OK
      Secure Print Ricoh OK
       
    6. Click OK or Print to send the Secure Print Job to the printer
       

Retrieve a Secure Print Job

  1. For Xerox printers, perform the following:
    1. At the physical printer console, press the Job Status button (to the left of the display panel)
    2. Select the Secure Print tab on the display panel
    3. Enter in the Passcode you created and the printing will begin.
       
  2. For Canon printers, perform the following:
    1. At the physical printer console, press Secured Print
      Secure Print Canon Console
       
    2. Select the document you want to print
      Secure Print Canon Select Print Job
       
    3. Enter your personal PIN
      Secure Print Canon Console Enter PIN
       
    4. Click OK to print your document
       
  3. For Ricoh printers, depending on your model, perform either method below:
    1. Method 1
      1. At the physical printer console, press the Printer button. This may be a physical button or a button on the control panel
        Secure Print Rioch Console Printer
         
      2. Click Print Jobs
        Secure Print Ricoh Console Print Jobs
         
      3. Click on your print job to select it, and then click print. Enter your password when prompted.
        Secure Print Ricoh Console Print
         
    2. Method 2
      1. At the physical printer console, press Quick Print Release  icon. You may need to press the Home icon at the bottom of the screen in the center or the icon on the right with the 12 small squares to bring up the Quick Print Release icon.
        Secure Print Ricoh Quick Print Release
         
      2. Select the user that you specified
      3. Enter the password for the documents
      4. Select documents
        More than one document can be selected at one time
        You can perform the following operations on the selected documents:
        Delete - Deletes the selected documents.
        Preview - Shows the preview image of the first page of the document. No previews can be displayed when more than one document is selected.
      5. Press Print

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