Network Drives and Document Storage

All staff of Finance, Operations and Administration (FOA)  uses network drives for storing of files.  The network drives, typically H: and U:, are fully backed up and can be used to restore files. The H: drive is your personal Home drive and you are the only one with access to it and files within.  The U: drive is for your unit.  Staff in your unit will be able to access anything stored in the U: drive.  All FOA staff should have access to their own personal or 'home' drive. Depending on your unit, this drive will most likely appear as a H:\ drive.  Certain units may employ a different naming scheme.  If you do not see a H:/ drive or are unsure of your units location for your personal documents, please contact the Admin IT Help desk at adminithelp@ucdavis.edu.

The Home drive is the preferred location for storing your important personal and/or work documents. You are the only one who can access your home drive, and it is backed up throughout the day, making it the most secure place to store mission-critical documents.

Your 'Desktop' or the 'My Documents' folder on your computer is NOT backed up. If your computer becomes lost or is stolen or you experience a catastrophic hard drive failure, documents on your desktop or in 'my documents' will be lost and unrecoverable.

The U: drive is for your unit.  Staff in your unit will be able to access anything stored in the U: drive.

A note about the P.I.I Policy

Personally Identifiable Information (PII) is any information that is maintained about an individual, such as name, social security number, driver’s license, credit card, medical information, and health information. Files containing PII may not be saved on your computer. For more info on where to store data containing PII, contact us.