Email

How to Send an Encrypted Email with Office 365

August 08, 2017
On occasion, you may need to send a secure encrypted email. Doing so will require the recipient to access a website and sign-in with their UC Davis Office 365 account or enter a one-time passcode in order to view the secure email message.

Best Practices: Contacting the Help Desk

June 13, 2017
We all need a little help with our computers, printers and phones from time to time.  In order to serve you in the best and most efficient fashion, it is very helpful if you include as much information as possible in your initial request. Information the help desk staff needs to help you includes:

Removing Saved Email Addresses from Outlook

April 04, 2017

When you want to add recipients to an Outlook email message, you can select the ToCc, and Bcc buttons to choose a recipient from your contacts or manually type the address. If you type the address in the ToCc, or Bcc boxes, you'll notice that Outlook provides suggestions as you type. These suggestions are stored in the Auto-Complete List.

What's the difference between 'reply', 'reply all' and 'forward'?

February 21, 2017
Email is part of our daily lives and we find ourselves sending and receiving emails constantly.  Occasionally, you will need to reply to the sender or send the original message to another person/group.  It can sometimes be confusing if you should use 'reply', 'reply all', or 'forward'.  Let's break down each one, what it means and how to use them.

Turn On/Off Email Alert Popup Messages

January 11, 2017
Desktop Alerts are notifications that appear on your desktop when you receive a new email message, meeting request, or task request to your inbox. The alerts will pop up on the bottom right-hand corner of your desktop, by the System Tray.  By default, Desktop Alerts are turned on for Safety Services.  While useful for some, others may find them bothersome or they may interfere with your work.  If you'd like to turn your alert notifications on or off, please follow the instructions below.

Updating Attendees on Group Meetings

November 15, 2016
You may need to update a regular or recurring calendar meeting invite for various reasons.  Occasionally folks leave, retire or take a position with another department in the University or new employees arrive.  It is important that meetings be updated as staff changes occur.  Luckily, this is easy to do and does not require canceling and recreating the meeting.

Find Missing Outlook Folders

September 23, 2016
Every now and then an Outlook folder will go missing. You know it used to be there, but now it's disappeared. Often, the folder has simply been accidentally moved underneath another Outlook folder without you realizing it, and while you can still find an email through search, you can't figure out where it's hiding.  If this has happened to you, here is the way to find your folder.

How to Disable the Clutter Folder in Office 365

September 23, 2016
A few months back, Office 365 introduced a new feature called Clutter. Unlike Junk E-mail, which contains messages that are unsolicited, unwanted, or potentially malicious, the Clutter folder is intended to hold messages that are wanted, but don’t require immediate attention and can safely be ignored.

Junk Email Handling

September 21, 2016
Do you receive important emails that are sent to your junk email folder?  Do you receive a lot of junk email that you'd like to automatically sort into your junk email folder?  Good news, you can customize Outlook to handle your junk and non-junk email.